The event organiser shall obtain all official permits necessary to carry out his event in good time in advance and at his own expense. He is responsible for the observation of this permit as well as of other official regulations in association with the event. Newspaper advertisements and public invitations as well as sales events require the prior written agreement of SIDE. SIDE has the right to cancel this event if essential interests of SIDE will be damaged by the publication, or if SIDE has the justified grounds to suspect that the event risks jeopardising the smooth functioning of operations, the safety or the reputation of the company or of the guests. This applies in particular to political events. The organiser shall then not be due any compensation claims.
Where SIDE has obtained technical or other third-party facilities for the event organiser, SIDE shall act in the name and on behalf of the event organiser. The organiser shall be responsible for the correct use and proper return of this facility and shall indemnify SIDE against all claims by third parties resulting from the provision of these facilities. The event organiser shall only be permitted to bring external food and drink after prior written permission by SIDE. A service charge will then be invoiced.

The following cancellation periods apply for events:

Conference package

4-30 persons
8 weeks before event start cancellable 100% free of charge
6 weeks, 50% of participants free of charge
4 weeks, 25% of participants free of charge
1 week, 10% of participants free of charge
One participant can be cancelled free of charge up to one day before the start of the event

30-50 persons
12 weeks before event being cancellable 100% free of charge
8 weeks, 50% of participants cancellable free of charge
6 Weeks, 25% of participants cancellable free of charge
2 weeks, 10% of participants cancellable free of charge
Two participants can be cancelled free of charge up to one day before event start

from 50 persons
20 weeks before event start, 100% free of charge
12 weeks, 50% of participants free of charge
8 weeks, 25% of participants free of charge
4 weeks, 10% of participants free of charge
Two participants can be cancelled free of charge up to one day before event start

In case of a participant reduction, SIDE Hotel reserves the right to make appropriate changes to the room allocation.

Room rents

12 weeks before event start, cancellable 100% free of charge
8 weeks, 50% of room rent charged
6 weeks, 75 of room rent charged
2 weeks, 50% of the room rent + 50% of the lost F&B turnover charged
In case of a later withdrawal, 100% of the room rent + 50% of the lost F&B turnover will be charged.

If the agreed start and end times of the event are moved without the prior agreement of SIDE, then SIDE can charge additional costs for the reservation of staff, unless the moved dates are the responsibility of SIDE.

The following also applies here: the evidence of a small loss is reserved to the event organiser, the evidence of a larger loss to SIDE. Special services that become useless due to a cancellation, shall in any event be paid for.

The event organiser shall be responsible for the loss or damage caused by himself, his employees or guests. It is the obligation of the organiser to take out appropriate insurances. SIDE can require evidence for such insurances. In order to prevent damage, the affixing of decorative materials or other objects is only permitted with the written agreement of SIDE. If the rights of third parties are affected during events (copyrights etc), then the event organiser is obliged to pay relevant fees directly before carrying out the event (GEMA etc). If nevertheless compensation for damages claims are made against SIDE, the event organiser shall indemnify SIDE against the claimants.

Exhibition or other objects, including personal ones, that are brought from outside into the event rooms or the hotel are there at the risk of the customer. The hotel shall not be liable, including for damage to assets, except in case of gross negligence or malice on the part of the hotel. Exceptions to this are the injury to life, body, liberty or health. In addition, all cases in which the safeguarding represents a contractually typical obligation due to the circumstances of the individual case, are exempted from this liability indemnification.

Decorative material brought from outside must correspond to the fire safety technical requirements. The hotel is entitled to demand an official proof of this. If such a proof is not provided, the hotel is entitled to remove material already brought in at the expense of the customer. Due to potential damage, the setting up and affixing of objects must be agreed with the hotel in advance.

Exhibition or other objects brought in, must be removed without delay at the end of the event. If the customer fails to do this, the hotel may undertake the removal and storage at the expense of the customer. If the objects remain in the event room, the hotel can invoice an appropriate usage charge for the time that the objects remain in the room. The customer is free to provide evidence that the above-mentioned claim was not incurred or that it was not incurred in the demanded amount.